Privacy, Terms & Cookies
NotaryHub & CloseClear
Powered by a360inc™ Notary Solutions, Inc., an a360inc™ company
Last Updated: April 2026
Welcome
This policy explains how we collect, use, and protect your information when you use:
Related services and applications
By using our services, you agree to this policy.
Who We Are
These platforms are operated by: a360inc™ Notary Solutions, Inc., An a360inc™ company
📍 100 Woodland Center Blvd., Suite 100, Tampa, Florida 33614
What We Collect
🔻Information You Provide
Name, email, phone number
Address and identifying details
Documents for notarization
Account credentials
🔻Identity Verification Data
To complete notarizations and prevent fraud:
Government ID details
Authentication results
Verification signals
🔻Notarization & Transaction Data
Notarial records
Document metadata
Audit logs
🔻Audio & Video Recordings (RON)**
For Remote Online Notarization:
Live session recordings
Identity verification interactions
These recordings may be stored as required by law.
🔻Payment Information
Processed securely by third-party providers
We do not store full card details
🔻Automatically Collected Data
IP address
Device and browser type
Usage activity
How We Use Your Information
We use your data to:
Complete notarizations and transactions
Verify identity and prevent fraud
Process payments
Communicate with you
Meet legal and compliance requirements
Improve platform performance
How We Share Information
We may share your information with:
🔻Service Providers
Payment processors
Identity verification vendors
Hosting and infrastructure providers
🔻Notaries & Transaction Participants
To complete your notarization
🔻Legal Authorities
When required by law or regulation
🔻Business Transfers
In the event of a merger or acquisition
Cookies & Tracking
🔻We use cookies and similar technologies to:
Keep the platform secure
Maintain login sessions
Understand usage patterns
Improve performance
🔻Types of cookies we use:
Essential cookies (required)
Analytics cookies
Performance cookies
Third-party cookies (e.g., payments, identity verification)
You can manage cookies through your browser settings.
Disabling cookies may affect functionality.
Data Retention
🔻We retain data:
As required by notary and legal regulations
For audit and compliance purposes
To support ongoing service delivery
RON recordings may be retained for legally required time periods.
Data Security
We use reasonable safeguards to protect your data.
However, no system is 100% secure.
Your Rights & Choices
🔻Depending on your location, you may:
Request access to your data
Request corrections
Request deletion (subject to legal requirements)
Opt out of marketing communications
Third-Party Links
We may link to third-party services.
We are not responsible for their privacy practices.
Children’s Privacy
Our services are not intended for individuals under 18.
Changes to This Policy
We may update this policy at any time.
Continued use = acceptance of updates.
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